Drivers are used in SmartFill to quickly identify the user who authorised a dispense at the system. 

They can be used by themselves or paired with a Vehicle or Plant authorisation to capture the vehicle the driver is filling.

Adding Drivers

First, navigate to your Drivers module on the left-hand side of the website.

If you cannot find the Drivers option, you'll need to add the desired module to do so. You can learn how to do that here.

When you have loaded into the new Drivers page, click Add Driver in the top right of the web portal.

You will then be prompted to add the Drivers's details in a new window. By default, we offer the following inputs;

• Input Type: The authorisation method that SmartFill will recognise at the system.
• Key / Code: The authorisation code that SmartFill will need to identify at the system.
• Description: A description for the Driver, used to identify during reconcillation.

If you need to add more details for your Vehicle/Plant, learn how to add more columns to your assets.

Once your asset has been configured, press Add to confirm, and the asset will be added to the system.

FMTData offers powerful tools to help you track your data, including adding columns to your system.

On a handful of web pages, you may see a button at the top right that says Edit Columns. This will show you the Displayed Columns web page.

On the newly loaded web-page, you will be able to see the columns you currently have (Displayed Columns) and columns that you can add (Unused Columns). 

You can either Drag & Drop these unused columns into the Displayed Columns to create a specific order, or you press the [+] button to quickly add them in.

Once you've added your desired columns, you can rename them for easier identification during recollection.

Additionally, each column describes the defined use, helping users understand how each can be used.

If your SmartFill system has a Magnetic Swipe Card reader extension added to the system, you can use existing swipe cards on the SmartFill System.

How to add Swipe Cards to SmartFill

First, we need to enable swipe cards.

Navigate to your units page and select Global Settings in the top right.

On the newly loaded web page, ensure that "Swipe Cards" is set to enabled.

Go onto your desired asset page (Vehicles, Drivers, or Plants), and click the "Configure Driver/Vehicle/Plant" button near the top right. Click on "ISO/Access Registration".

On the newly loaded web page, select Add/Access Registration

You will then see a wizard appear.

• The Name is entirely cosmetic and is used for you to identify the card ISO.
• The ISO Number is the first 6 digits including any spaces, which should be marked as a 0. 
  • For example, if your card number was 1234 5678 9012 3456, the ISO would be 123405
• Unless you know what you're doing, you can ignore the Access Number input by clicking the Ignore Access Number button.

Press Add once you have filled in all of your details, and your ISO/Access code will be added to your SmartFill system.

Return to your desired asset's page (Vehicles, Drivers, or Plants), and click the "Add Driver/Vehicle/Plant" button.

Enter the Card Number as all the digits after your ISO (After the first 6 digits, including any spaces as 0's) and select your ISO / Access input field accordingly. Fill other details to your desired values, and click add.

Vehicles and Plants are used in SmartFill to identify the vehicle or machinery being filled at the SmartFill system.

The functionality of the Vehicles & Plants page is identical; the Vehicles asset type is often used for Light Vehicles (LVs), such as passenger cars, whilst Plants are used for Heavy Vehicles/Machinery (HVs), such as Forklifts or Dump Trucks.

On the SmartFill system, you can only use a Vehicle or Plant authentication, not both simultaneously.

Adding a Vehicle / Plant

First, navigate to your Vehicles or Plant module on the left-hand side of the website.

If you cannot find a Vehicles or Plant module, you'll need to add the desired module to do so. You can learn how to do that here.

When you have loaded into the new Vehicle or Plant page, click Add Vehicle or Add Plant in the top right of the web portal.

You will then be prompted to add the Vehicle's details in a new window. By default, we offer the following inputs;

• Input Type: The authorisation method that SmartFill will recognise at the system.
• Key / Code: The authorisation code that SmartFill will need to identify at the system.
• Description: A description for the Asset, used to identify during reconcillation.
• Registration: The registration of the Vehicle/Plant.

If you need to add more details for your Vehicle/Plant, learn how to add more columns to your assets.

Once your asset has been configured, press Add to confirm, and the asset will be added to the system.

SmartFill can allow the entry of Odometers and meters when a Vehicle or plant is detected at the system.

This article will use Odometers and Vehicles as the asset type. The process is the same if you want an Hourmeter or Plants; just swap the names around when you search for them.

If you're unsure how to add columns to your Asset pages, you can learn how to add columns via this article.

Before we get started, we recommend that you add the below columns to your desired asset page;

• Enable Odometer - Allow/disallow an asset to enter an odometer.
• Odometer - The last reported odometer from the asset.
• Odometer Limit - The maximum distance allowed between transactions. More about that feature here.

There are more columns that you can add that may benefit your odometer reconciliation;

• Last Service Odometer - The last odometer reading when the asset was last serviced.
• Service Interval - The interval that the vehicle should be serviced at.

Once you have added the above columns, your assets page should contain the columns previously mentioned, as shown below.

You can then edit these columns to reflect what your vehicles are currently set to. When a driver uses this tag and enters an odometer, the odometer will be updated on the FMTData web portal.

Odometer/Hourmeter Limit

Odometer/Hourmeter limits restrict an odometer/hourmeter to authorise a value only in a specific range.

Let's assume we have a Vehicle with an Odometer of 15,000 and an Odometer Limit of 1000. This means the driver can only enter an odometer reading of 16,000 or 14,000. If the driver enters a value higher or lower than the expected range, SmartFill will throw an error stating that the odometer reading is incorrect.

If the odometer limit is set to 0, no limit will be forced, and the driver can enter whatever value they like.

It's recommended that the Odometer/Hourmeter Limit remains at 0 until the odometer reading is confirmed and reported correctly on FMTData

SmartFill allows you to edit data that has already been put into the system. This is useful when you need to change a vehicle's registration or rename a SmartFill system to something more recognisable.

Just click on the field you would like to update, and a text box will allow you to edit the data. Type in your desired information, then press Enter or click away.

If you enter data that the website does not recognise or allow, an error will show explaining what went wrong.