FMTData offers the ability to mass import vehicles into FMTData to help you save time and resources.

Importing is extremely beneficial when you have to update multiple assets at a time.

Before Importing Your File

Before you import new assets into FMTData, you must make sure you meet the below requirements;

• You import the file in a Comma Separated Value (CSV) format.
• You only import one authorisation type (NFC FOBs, SmartTags, Codes, etc). If you need to import multiple types, separate them into different files.

Importing into FMTData

In this article, we will use Vehicles as an example. However, the procedures shown are identical between Drivers and Plants.

Click on Configure Vehicles.

On the new pop-up window, click Import Vehicles.

Select the file you want to import into the system, and select Import.

If your CSV file contains assets that already exist inside FMTData, ensure that Update existing items is enabled if you wish to update those assets with new details.

On the Import Vehicles page, you'll need to;

• Select what columns FMTData will recognise (Highlighted Red).
• Select the header row, so that it is ignored during Import (Highlighted Blue)
• Select the authorisation type at the bottom of the screen (Highlighted Green)

If you leave a column as Unused, that column will be ignored, and will use the data it had previously (or left blank if it's a brand new asset).

Press the Import button, and FMTData will upload the data into the web portal

If any error messages appear after the import, you may need to check if your CSV file is correctly configured. If you're not too sure what could be happening, reach out to our support team with the CSV file attached.

Vehicles and Plants are used in SmartFill to identify the vehicle or machinery being filled at the SmartFill system.

The functionality of the Vehicles & Plants page is identical; the Vehicles asset type is often used for Light Vehicles (LVs), such as passenger cars, whilst Plants are used for Heavy Vehicles/Machinery (HVs), such as Forklifts or Dump Trucks.

On the SmartFill system, you can only use a Vehicle or Plant authentication, not both simultaneously.

Adding a Vehicle / Plant

First, navigate to your Vehicles or Plant module on the left-hand side of the website.

If you cannot find a Vehicles or Plant module, you'll need to add the desired module to do so. You can learn how to do that here.

When you have loaded into the new Vehicle or Plant page, click Add Vehicle or Add Plant in the top right of the web portal.

You will then be prompted to add the Vehicle's details in a new window. By default, we offer the following inputs;

• Input Type: The authorisation method that SmartFill will recognise at the system.
• Key / Code: The authorisation code that SmartFill will need to identify at the system.
• Description: A description for the Asset, used to identify during reconcillation.
• Registration: The registration of the Vehicle/Plant.

If you need to add more details for your Vehicle/Plant, learn how to add more columns to your assets.

Once your asset has been configured, press Add to confirm, and the asset will be added to the system.

Drivers are used in SmartFill to quickly identify the user who authorised a dispense at the system. 

They can be used by themselves or paired with a Vehicle or Plant authorisation to capture the vehicle the driver is filling.

Adding Drivers

First, navigate to your Drivers module on the left-hand side of the website.

If you cannot find the Drivers option, you'll need to add the desired module to do so. You can learn how to do that here.

When you have loaded into the new Drivers page, click Add Driver in the top right of the web portal.

You will then be prompted to add the Drivers's details in a new window. By default, we offer the following inputs;

• Input Type: The authorisation method that SmartFill will recognise at the system.
• Key / Code: The authorisation code that SmartFill will need to identify at the system.
• Description: A description for the Driver, used to identify during reconcillation.

If you need to add more details for your Vehicle/Plant, learn how to add more columns to your assets.

Once your asset has been configured, press Add to confirm, and the asset will be added to the system.

If your SmartFill system has a Magnetic Swipe Card reader extension added to the system, you can use existing swipe cards on the SmartFill System.

How to add Swipe Cards to SmartFill

First, we need to enable swipe cards.

Navigate to your units page and select Global Settings in the top right.

On the newly loaded web page, ensure that "Swipe Cards" is set to enabled.

Go onto your desired asset page (Vehicles, Drivers, or Plants), and click the "Configure Driver/Vehicle/Plant" button near the top right. Click on "ISO/Access Registration".

On the newly loaded web page, select Add/Access Registration

You will then see a wizard appear.

• The Name is entirely cosmetic and is used for you to identify the card ISO.
• The ISO Number is the first 6 digits including any spaces, which should be marked as a 0. 
  • For example, if your card number was 1234 5678 9012 3456, the ISO would be 123405
• Unless you know what you're doing, you can ignore the Access Number input by clicking the Ignore Access Number button.

Press Add once you have filled in all of your details, and your ISO/Access code will be added to your SmartFill system.

Return to your desired asset's page (Vehicles, Drivers, or Plants), and click the "Add Driver/Vehicle/Plant" button.

Enter the Card Number as all the digits after your ISO (After the first 6 digits, including any spaces as 0's) and select your ISO / Access input field accordingly. Fill other details to your desired values, and click add.